Ping. Ping. Ping…. Ping!
That’s the sound of distraction and over notification. Aka “reply all”.
We’ve all felt it. The weight of stress on our shoulders, at the mere sight of our unread email count. It grows. An endless stream of attention seeking notifications that we barely have enough hours in the day to keep up with. The consequence: less time in the work day to do your job or worse, more time at work which we all know means less time for family, friends and life. This makes us less human, we are social creatures after all, which in turn increases our tendency to feel stressed and reduces our ability to handle our growing work load. The email stress spiral of doom has sucked us in. How did we let this happen?
Back in the 90’s
Email was supposed to elevate our productivity, and for a while it did. Thoughtful memos now reached their well thought out audience faster and the flow of information improved our productivity as individuals and organizations. But then we took things too far.
The ease of communicating meant that written communications became less thoughtful, both in content and audience. We too readily hit reply all “just in case” someone on the original email wanted to know what we had to say. The more emails we received, the less time we had to devote to our responses and to thinking about who needed to receive our responses. So we default to the quick option, over communicating with reply all, and the problem slowly snowballed to where we are today. Email today is crippling our productivity, making work more stressful than it needs to be and ultimately affecting our personal lives. Let’s take a look at some of the current stats.
On average, employees receive 84 emails a day[1.], with each message consuming 3 minutes of their time[2.]. When I first saw these stats they didn’t seem unreasonable. After all, I can handle roughly 10 emails an hour during my work day. Can’t I?
Well, the short answer is yes. But at what cost? Let’s do the sums on the stats above. 84 emails times 3 minutes per email, equals 4 hours and 12 minutes. Ok, so we spend roughly half our work day writing to our colleagues, reading what they’ve written to us and organizing all of these messages so that we can find them later. Wow. Communication is important, very important, but is it really worth spending half of our day on it? Unfortunately it doesn’t end there.
“Not only are Americans working longer hours than at any time since statistics have been kept, but now they are also working longer than anyone else in the industrialized world.” – ABC News[3.]
Of the remaining 4 hours a day, we spend roughly 1.5 hours a day in meetings[4.] (though it’s more like 4 hours for upper level managers). We spend around 30 minutes in social interactions (read: chatting by the coffee machine) and I’m going to be generous here and not include the time you spend reading articles like this one. That leaves us about 2 hours a day to do things. To be creative and to be productive. Over the past few decades this number has steadily decreased, leaving us where we are today: stressed and over-worked.
A Better Way
Imagine if you could curate you’re own inbox. A real-time feed of the discussions going on through throughout your company that contained only those that are relevant to you.
Imagine if you could decide when to be notified and what was important to you. No more reply all, where others are deciding this for you. Full control to decide what’s important to you.
And what if you didn’t have to organize, file or categorize a single message? Imagine what it would be like if this was done for you, automatically, so you could browse the history of all discussions related to a well, facility, rig, lease or topic at anytime. Building on the knowledge contained in these historical discussions to become more efficient, creative and productive.
At Exigo, we’re radically improving the way teams in oil and gas communicate and we’d love to help you and your team. Everything I described above is possible, today, with Exigo.
Life’s too short to waste it in email and unproductive meetings. Click here to get started today.