Too many emails? It’s costing you more than you think…

Social collaboration at work is a hot topic at the moment. Slack, founded in 2013, was recently valued at over $3.8 billion due to the overwhelming demand for their tool that helps teams in the Tech industry collaborate more efficiently than using email. Symphony, founded in 2014, is estimated to be worth over $1 billion by doing the same for heathcare and Facebook recently launched it’s Workplace application as a generic solution to the same problem:

We’re drowning in email at work and its hurting our productivity.

This is not a new problem either. A 2007 report estimated that email overload was costing companies as much as $5000/employee/year and that was 10 years ago! By 2011 it was estimated that the average employee sends and receives 105 emails per day. While this seems manageable first glance: 13 emails an hour during an 8 hour work day, it is implying that we are each spending 5 hours and 15 minutes per day managing email…

Think about that for a moment. If you are an employer or a manager of a large team, does that make you feel good about how your team is spending their time? Is “writing, reading and organizing email” on anyone’s goals for the year? No, of course not. Answering email doesn’t generate value, solving business challenges and executing business plans does.

I’m not arguing that communicating does not create value. Clearly, the productivity gains due to the instant connectivity of email have been immense. But too much of a good thing, is never a good thing. We have reached a point where the “cc” and “reply all” distraction machine is causing more harm than good for our productivity.

Ok, so what’s the value?

Let’s be generous and say that only 20% of those emails were unnecessary distractions. i.e they did not require a response from you and you did not need to know, or did not need to know right now. When we batch consume information in a focused mode, we increase our effectiveness significantly.

“By using social technologies, companies can raise the productivity of knowledge workers by 20 to 25 percent.” -Mckinsey & Co

Those unnecessary emails you receive are costing you more than you think. Look up your base salary below (or the average of your employees) and read off the value (or cost) on the vertical axis.

Now times the value/person/year by the number of employees at your company.

Surprised? Most people are. That’s because most of us haven’t stopped to consider the value of our time. Email has slowly encroached on our time over the past few decades that few of us notice how much our communication practices are costing us.

The Solution

Enter Slack, Symphony, Workplace and Exigo. We are each solving this problem in our own unique way. Slack is great for Tech due to it’s simple integrations with other applications commonly used in that industry. Symphony is great for Banking and Healthcare as they have tackled the immense regulatory constraints on both of those industries. Workplace is great if you want a cheap, simple, facebook-like application to simply “share” updates with your team.

“This is like standing at the dawn of the desktop computer era; organizations that embrace this change [will] become more productive and innovative, and make better decisions.” –Accenture

At Exigo, we’ve chosen to help the teams that power and build our world get more done. From Oil and Gas producers and explorers to Engineering Firms and Industrial businesses. Each, have asset-centric businesses with associated operations data and they want to collaborate with their co-workers alongside this data. We’ve built on the pioneering work of Slack, Symphony and Workplace, integrating your operations data with our secure, enterprise-grade collaboration platform to create a productivity machine. Our customers love Exigo and we think you will too.

Stop being a slave to your inbox. Contact us to find out how we can help you and your team be more productive!

to the Exigo Productivity Blog to get the latest productivity tips, trick and tactics in your inbox, every Monday!

By | 2017-02-18T19:02:42+00:00 February 17th, 2017|News and Musings|0 Comments

About the Author:

Rohan is Co-Founder and CEO of Exigo. A petroleum engineer by background, he has spent the past 10+ years working for oil and gas operators in Australia, India, the Middle East, California and Texas. Rohan holds a Bachelor of Engineering from the University of Western Australia and a Master of Petroleum Engineering from the University of Southern California. In his spare time, Rohan enjoys interviewing the leaders and legends of the Oil and Gas industry on his podcast Crude Conversations.